Purchasing Card Program Overview

The State Fiscal Accountability Authority (SFAA), Procurement Services Office, offers a Purchasing Card (P-Card) Program that allows local political subdivisions, e.g., school districts, to participate in the Program.

The Purchasing Card is a Bank of America (BOA) issued VISA© charge card that authorizes VISA full-time (District) employees and the Board of School Commissioner's to make small purchases, i.e., $2,500.00* and less, for supplies, materials, and services.

*Note: Small purchase amount is $2,500.00 as of July 1, 2022 in accordance with the newly adopted Procurement Code.

The P-Card can only be used for official District business and must be surrendered upon termination of employment or upon demand by District Administration.

The success of the program and its continued use is contingent upon responsible Cardholder participation and compliance with program requirements.  The Purchasing Card Program offers an alternative to the typical requisition/purchase order procurement method by enabling Cardholders to purchase non-restricted commodities directly from vendors by telephone, internet or in person.

Cardholders are encouraged to maximize the use of their cards. However, the program generally prohibits the use of the card for the following:

• Personal use
• Travel (with exceptions)
• Equipment and fixed assets of any kind
• Splitting orders to circumvent the Procurement Code spending limits
• Professional Development Training/Class
• Food or meals without prior Supervisor and/or cabinet level approval

 Questions regarding the program are always encouraged and may be directed to:

Yolanda Cuttino
Purchasing Card Administrator
Telephone: (803) 231-7039
E-mail: yolanda.cuttino@richlandone.org

P-Card Program Toolkit

P-Card Password Reset Form for Bank of America & Centre Suite

P-Card Password Reset Link

P-Card FAQ'S

P-Card Use Guidelines:

P-Card Work Flow Chart

Master Merchant Category Codes (State Issued)

P-Card Training Correspondence:

P-Card Annual Certification FY2024

PCard Recertification Training Presentation FY2025

P-Card Appendix Forms

New  Purchasing Card Certification Checklist

 Updated  P-Card Transaction Form March 2024

P-Card Request Form Sample 

Meal Purchase Justification Form

Revised P-card Maintenance Form (September 2023)

Financial Services Memo, Meal Per Diem

Lost Receipt or Invoice Affidavit

Lost Receipt How to Complete Sample

Disputed or Credit Item Form (2023)

Determination For Deviation Of P-Card Policy

Purchasing Card Violation Form

Purchasing Card Statement Certification (PDF)

P-Card Sample Documents

Purchasing Card Request and Maintenance Form