Purchasing Card Program Overview
The State Fiscal Accountability Authority (SFAA), Procurement Services Office, offers a Purchasing Card (P-Card) Program that allows local political subdivisions, e.g., school districts, to participate in the Program.
The Purchasing Card is a Bank of America (BOA) issued VISA© charge card that authorizes VISA full-time (District) employees and the Board of School Commissioner's to make small purchases, i.e., $2,500.00* and less, for supplies, materials, and services.
*Note: Small purchase amount is $2,500 as of July 1, 2022 in accordance with the newly adopted Procurement Code.
The P-Card can only be used for official District business and must be surrendered upon termination of employment or upon demand by District Administration.
The success of the program and its continued use is contingent upon responsible Cardholder participation and compliance with program requirements. The Purchasing Card Program offers an alternative to the typical requisition/purchase order procurement method by enabling Cardholders to purchase non-restricted commodities directly from vendors by telephone, internet or in person.
Cardholders are encouraged to maximize the use of their cards. However, the program generally prohibits the use of the card for the following:
- Personal use
- Travel (with exceptions)
- Equipment and fixed assets of any kind
- Splitting orders to circumvent the Procurement Code spending limits
- Professional Development Training/Class
- Food or meals without prior Supervisor and/or cabinet level approval
Questions regarding the program are always encouraged and may be directed to:
Purchasing Card Administrator
Telephone: (803) 231-7039
P-Card Program Toolkit
P-Card Password Reset Form for Bank of America & Centre Suite
P-Card Use Guidelines:
RCSD1 PCard Internal Operating Procedures
P-Card Training Correspondence:
Pcard Reminders (December 15, 2022)
Training PowerPoint - August 2022
P-Card Appendix Forms
New PCard Certification Form and Example Memo
Revised Pcard Request & Maintenance Form (Jan 23')
Revised Pcard Transaction Receipt Form
Meal Purchase Justification Form
Financial Services Memo, Meal Per Diem
Lost Receipt or Invoice Affidavit
Disputed or Credit Item Form (2023)
Determination for Deviation Form
Purchasing Card Statement Certification (PDF)