Articles of Organization and By-Laws for the Richland One Middle College Parent Teacher Student Organization (ROMC PTSO)
ARTICLE I - NAME AND PURPOSE
The name of the organization shall be Richland One Middle College Parent Teacher Student Organization (ROMC PTSO). The principal location of the ROMC PTSO shall be 316 S. Beltline Boulevard; Columbia, SC 29205.
The purpose of the PTSO will be to work in close harmony with the principal, teachers, ROMC board, community, and any interested person, toward the physical and educational improvement of our children.
ROMC PTSO will work alongside with the Vision & Mission of Richland One Middle College.
What we seek to create. Richland One Middle College is:
Preparing innovative leaders of tomorrow by providing a quality education today!
The purpose of the Richland One Middle College:
Richland One Middle College at Midlands Technical College will improve student learning by providing all students with a rigorous and relevant academic program. Richland One Middle College will provide all students with increased learning opportunities that ensure students will develop a strong academic foundation and the technical and personal skills necessary to make a successful transition from high school to their post-secondary pursuits.
ARTICLE II - OBJECTIVES
The objectives of the organization shall be:
- To act as an advocate for the education and general well-being of the students ofRichland One Middle College (ROMC).
- To provide services to the school that will support the educational climate of the school.
- To serve as a channel for communication between ROMC staff, parents, students, and the community.
- To sponsor and financially support activities and programs directed to the needs of the school community.
- To cooperate with other organizations and agencies active in the welfare of the students as deemed appropriate.
ARTICLE III - POLICIES
- The programs of the PTSO will be educational or entertaining and will be developed through committees, conference or special projects.
- The PTSO will be non-commercial, non-sectarian and non-partisan, NO commercial enterprises and no candidate will be endorsed by the PTSO. The name of the organization or names of its officers in their formal capacities will not be used in any connection with any commercial matters or with any partisan interest or for any purpose other than the work of the organization.
- The official executive committee will not seek to direct the administrative activities of the school or to control its policies.
- The PTSO may cooperate with other organizations and activities active in education, child-welfare, and school improvement: such as conferences or coordinating councils -provided no commitments are made that bind members of the organization.
ARTICLE IV - LIMITATION ON ACTIVITIES
The ROMC PTSO shall be non-commercial, non-sectarian, non-partisan, and non-profit. It shall endorse no commercial enterprise or political candidate. The name of the PTSO or of its officers in their official capacities shall not be used in any connection with a commercial concern or for any purpose other than the regular work of the ROMC PTSO.
The Executive Board will not seek to direct the administrative activities of the Richland One Middle College or to control its policies.
ARTICLE V – MEMBERSHIP AND DUES
- Membership in the ROMC PTSO is open to any interested community member living within the school boundaries of ROMC who will work in accordance with the policies of this organization.
- A fee of $10.00 per family or single individual will be assessed for annual dues.
- Any change will be determined by the Executive Board
- Any returned check with be charged a fee of $25.00
ARTICLE VI - MEMBERSHIP MEETINGS
A minimum of four open meetings of the membership shall be held each school year. Any changes will be brought to the attention of the membership via written, electronic, or verbal announcement no less than 72 hours prior to the scheduled meeting.
- All ROMC PTSO General Membership meetings must be held on the ROMC campus. Executive Board Planning sessions maybe held via conference call at the discretion of the President. (Amended December 2018)
- Special meetings may be called at any time by the President or by a majority of the Executive Board. Notice of a special meeting shall be made public no less than 72 hours prior to such meeting.
- Notice of all meetings shall be made public at least 72 hours prior to each meeting and the notice shall state the time, location, and purpose of such meeting.
- The privilege of holding office, introducing motions, debating, and voting will be limited to members whose current dues are paid.
ARTICLE VII - THE EXECUTIVE BOARD
- The Executive Board shall consist of the following members: President, Vice Presidents, Secretaries, Treasurers, Volunteer Coordinators, Student Volunteer Coordinator (1 from each grade level), Student Representative (1 from each grade level), Teacher Representative (1 from each grade level) and Principal. Each elected member shall serve for a term of one year or until their successors are elected or appointed.
- The Executive Committee shall have general charge and supervision of the affairs, funds, and property of the ROMC PTSO.
- To transact necessary business in the intervals between ROMC PTSO meetings and such other business that may be referred by the membership.
- To present a report at the regular meetings of the ROMC PTSO.
- To prepare and submit to the organization for approval a budget for the fiscal year.
- To approve bills within the limit of the budget.
ARTICLE VIII – OFFICERS and ELECTIONS
Officers of the ROMC PTSO shall consist of a minimum of a President, a Vice-President, a Secretary, Treasurer and Volunteer Coordinator, all of whom shall be elected by the general membership. A limit of two (2) Vice Presidents, Secretaries and Treasurers, and two (2) Volunteer Coordinators, two (2) Student Volunteer Coordinators (1 from each grade level), two (2) Teacher Representatives (1 from each grade level), two (2) Student Representatives(1 from each grade level), shall be imposed.
- Any officer who misses three (3) consecutive Executive Board meetings shall be considered to have voluntarily resigned his/her position and that position will be considered vacant.
- Officers will be elected by ballot annually at the PTSO General Membership Meeting on a date to be determined. Approved Special Election Procedures will be used during the 2014-2015 school year.
- The last regularly scheduled PTSO General Membership meeting will be used as a transition meeting for outgoing and newly elected officers in addition to normal open meeting operations and procedures. Newly elected officers will assume official duties at the close of the regular meeting and will serve for a term of one year and/or until their successors are elected.
- A vacancy occurring in an office will be filled by majority vote of the remaining members of the Executive Committee with due notice of the said elections having been given. In case a vacancy occurs in the office of the President, the Vice-President(s) will give notice of the election to Executive Board members.
- An officer of ROMC PTSO may consist of a parent of a student in ROMC, a student of ROMC, a teacher of ROMC and any community member living within the boundaries of ROMC.
ARTICLE IX – DUTIES of OFFICERS
President—the President will preside at all meetings of the executive committee and all open PTSO meetings. The Richland One Middle College address will be used for all bank business, and president will be required to perform additional monthly audits. The president will perform such other duties that may be prescribed in these by laws or assigned by the PTSO and or executive committee.
Vice-President—the Vice-President(s) will act as an aide to the president and will perform the duties of the president in the absence of that officer.
Secretary—the Secretary(ies) will keep an accurate record of all PTSO general meetings and all meetings of the executive committee and will perform such other duties that may be delegated.
Treasurer—the Treasurer(s) will keep an accurate record of receipts and expenditures and will promptly pay bills by check*. The treasurer will present a statement of the account at every open meeting of the PTSO and at other times when requested by the executive committee and will make a full report at the regular May meeting. The treasurer’s accounts will be examined annually by the principal and a non PTSO member who will perform a yearly audit. *All checks will require two signatures from the executive committee to be valid: the president, the treasurer and or the campus principal
Volunteer Coordinator—the Volunteer Coordinator(s) will keep a volunteer database current and follow up on all clearances, activities and staffing events.
Student Volunteer Coordinator—the student will assist the Parent Volunteer Coordinator by recruiting students to help with any PTSO school function.
Teacher Representative – will act as a liaison between the faculty and the PTSO. Any information or business that PTSO is conducting will be given to fellow colleagues and if staff has any request or needs assistance will be brought back to PTSO, through staff meetings.
Student Representative – will act as a liaison between students and PTSO. Student representatives will attend student council meetings in order to disseminate information and bring back information to help build a relationships between both entities.
ARTICLE X – AMENDMENTS
These By-Laws may be amended at any regular meeting of the ROMC PTSO by a majority vote of the membership present and voting, provided written notice of the proposed amendment shall have been given or made available via electronic communication to the membership at least three (3) days prior to the vote.
ARTICLE XI – RECORDS
Original ROMC PTSO financial records and original minutes from all meetings must be kept on the ROMC campus at all times. All original records must be kept for a minimum of seven (7) years.
ARTICLE XII - PARLIAMENTARY PROCEDURE
The latest edition of Robert's Rules of Order, New Revised shall be the authority for all questions of procedure not otherwise provided for in these By-Laws.
Amended and Approved on____________________________