Purpose
General
Information
Procedures
for Ordering Supplies, Part 2
Verification
of Items Delivered
Returns
for Credit
Quality
Assurance
Pricing
of Products
Purpose:
To establish procedures for the proper requisitioning of supplies from
Warehouse Services.
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General:
Requisitions are the means by which schools and departments may obtain
supplies stocked in the warehouse. You may obtain the warehouse price
listing electronically by clicking on Supply Catalog in
the column to the left.
Supplies will be delivered on the day following electronic receipt and
pulling of your order. The warehouse has the capability of delivering "Rush" or "Emergency" order;
however, these should be limited to extreme emergencies.
- Stock
Items: A wide variety of supplies,
furniture, and equipment are kept in
the warehouse to support district operations.
The warehouse constantly monitors use
of these items, so that stock levels
commensurate with district needs. If
an item needs to be added to the inventory,
its addition must be fully justified
and a sample and specification submitted
for review. In addition, usage demand
history, and a recommended stock level
should be submitted.
- Non-Stock
Items (Special Ordering): Occasionally
a need will arise for items that normally
are not carried in stock. When this
happens, a check should be made with
the warehouse to see if an acceptable
equal is on hand. Warehouse staff will
also make an effort to special order
your item(s). If not, procurement procedures
should be initiated through the Purchasing
Department.
- Backordered
Items: From time to time,
notice will be given on a shipping
document that an item is backordered.
While every attempt is made to
stock adequate supplies, delays
in shipping, clerical errors
or other contributing factors
may cause a "stock out." Customers
are asked to contact the warehouse
immediately for assistance when
a stock out appears on their
electronic order and arrangement
will be made to get the items
(s) as soon as possible.
- Limitations
on Stock Withdrawals: Electronic
orders for supplies from the warehouse
should be limited to immediate need,
plus the necessary stock for a four
month period. Warehouse stock levels
are set for this period to ensure the
rapid turnover of items, so that fresh,
new supplies are available for users.
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Procedures for
Ordering Supplies, Part 2
Minimum and maximum order quantities are based upon the availability
of on hand stock, lead-time needed to purchase more stock, and need through
out the District. If a significantly large amount of a single item is
needed, the end user should contact the warehouse for instructions. This
does not apply to items required to open school each year. Each principal
must evaluate his or her school's needs during the summer and submit
electronic orders to meet his or her individual school's requirements.
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Verification
of Items Delivered:
Each item electronically ordered from the warehouse is check carefully
prior to delivery to the end user. Contact the warehouse if you should
find discrepancies such as overages, shortages, damages, etc.
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Returns for
Credit:
Items that have been electronically ordered in error, broken upon delivery,
or not suitable for intended use may be returned to the warehouse for
credit. Each item being returned must be listed on a standard "Return
and Exchange Form" indicating all appropriate information and sent in
to the warehouse within 15 days. Items that are old, outdated, damaged
while in use or otherwise not acceptable will not be considered for credit.
In these instances, the requester will be notified.
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Quality Assurance:
The quality of items purchased for district use is our primary concern.
Therefore, feedback from our customers is solicited regarding their opinions
and recommendations for future purchases. Contact the warehouse should
you have any questions or concerns.
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Pricing of Products:
The warehouse prices in this listing are the prices that were in effect
as of May 15, 2001. Prices change daily depending on the prices of newly
arriving stock. If you need exact pricing, please refer to the Munis
Module where the prices are always up to date.
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