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Procurement Code - Specifications 1. Issuance of Specifications 1. Definitions of Terms. As used within this Article IV, the term "specifications" means any technical or purchase description or other description of the physical or functional characteristics, or of the nature of a supply, service, equipment, or construction item. It may also include a description of any requirement for inspection, testing or preparing a supply, service, equipment, or construction item for delivery. 1.
Issuance of Specifications. The
Board shall promulgate regulations
governing the preparation, maintenance
and content of specifications for supplies,
services, equipment, and minor construction
required by the District 2.
Duties of the Procurement Officer and
the End User. The Procurement
Officer or Buyers shall prepare or
review, issue, revise and maintain
the specifications for supplies, services,
equipment, and minor construction required
by the District. 3.
Assuring Competition. All specifications
shall be drafted so as to assure cost
effective procurement of the District's
actual needs and shall not be unduly
restrictive. 4.
Relationship with End Users. The
Procurement Officer or Buyers may obtain
advice and assistance from the end
users in the development of specifications.
Specifications shall be drawn in such
a manner as to ensure maximally cost
effective procurement, consistent with
regulations. Procurement Officer and
Buyers shall have final approval of
specification completeness and corrections. 5.
Specifications Prepared by Architects
and Engineers. The requirements
of this Article regarding the nonrestrictiveness
of specifications shall apply to, among
others, all specifications prepared
by architects, engineers, designers,
draftsmen and land surveyors for District
contracts.
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