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TUITION REIMBURSEMENT GUIDELINES
2009-2010

The following Tuition Reimbursement Guidelines are in the printable Adobe Acrobat format. You must have the free Adobe Acrobat Reader to view these documents in a browser. Get it here.

Click here to download the Tuition Reimbursement Request Form, 2009-2010

Click here to download the Tuition Reimbursement Guidelines, 2009-2010

The Richland County School District One Board of School Commissioners has funded a tuition reimbursement program as a part of the budget for fiscal year 2009-2010. The intent of the program is to assist educators in obtaining recertification in their areas of certification and assignment; to assist special education teachers teaching under out-of-field permits to become certified in their area of assignment; and to assist classified employees in obtaining certification as teachers or meeting other career goals. The amount of reimbursement is limited to the tuition amount actually paid and will not exceed $800.00 per employee per course. Courses already subsidized by the District (such as those offered through the Professional Development Center) are not eligible for tuition reimbursement. Only courses completed during the fiscal year of July 1, 2009 through June 30, 2010 are eligible for reimbursement. Both certified and classified employees may be reimbursed for one course per semester, with a maximum of two reimbursements during the fiscal year period as the budget will allow. Limited funds are allocated per semester. Approvals will be on a first-come, first-serve basis until funds for that semester are exhausted.

 

In order to be eligible as a certified employee, a course must meet one of the following requirements in addition to number 1:


1. Must be a full time employee, have completed a minimum of one year of service with the District, and not currently on an improvement plan.

2. The course must be for recertification in the employee's area of certification and assignment.

3. The course must be for certification in an area in which a special education teacher is teaching on a permit and will continue to teach at least one more year.

4. The course must be a required course in a state approved teacher education program at a South Carolina public or private college or university.

5. Employee must pass the course with a minimum of a grade of "C" or better to qualify.

 

In order to be eligible as a classified employee, a course must meet the following requirements:


1. Must be a full time employee, have completed a minimum of one year of service with the District, and not currently be on an improvement plan.

2. Employee must apply for coursework or training that is designed to improve current job knowledge and skills, to prepare for a promotion or licensure, or to teach them job skills that can be utilized by the District.

3. Employee must pass the course with a minimum of a grade of "C" or better to qualify.

 

 

The deadlines for submitting a Tuition Reimbursement Request Form are as listed and are strictly adhered to:

Semester
Dates (Approximations)
Deadlines
Summer II, 2009
July 1, 2009 - August 7, 2009
July 10 , 2009
Fall, 2009
August 20-, 2009 - December 31, 2009
September 18 , 2009
Spring 2010
January 4, 2010 - May 15, 2010
February 5 , 2010
Summer I, 2010
(Includes Maymester)
May 10, 2010 - June 30, 2010
May 22, 2010



The employee must submit the following to Angela Mosley in Human Resource Services, Mail Code (580):

1. A completed Tuition Reimbursement Request received no later than deadlines above. For classified employees, items 3 must accompany the completed form if entering a teacher education program. Item 4 is submitted once the course is completed.

2. An original fee receipt showing the actual amount of tuition paid for the course for which reimbursement is requested. A student loan for payment of tuition will not be considered unless proof that repayment in the amount requested, up to $800, has already been paid to your loan company before reimbursement can receive final approval. No request will be processed without an original fee receipt.

3. A letter confirming official acceptance into a teacher education program and some documentation that the specific course being taken is a required part of that program.

4. A grade report or transcript showing successful completion of the course. The deadline for submitting grades is August 21, 2009 for courses completed between July 1 and August 7, 2009, and January 8, 2010, for courses completed from August 20, 2009 and December 31, 2009, May 22, 2010, for courses completed from January 4, 2010 and May 15, 2010, and June 30, 2010 for courses competed between May 10, 2010 and June 30, 2010. These items will be kept on file with the approval forms for audit purposes.

Requests received in the Office of Human Resource Services will be acknowledged with a letter within a reasonable time period. Reimbursement checks should be issued September 11, 2009 for Summer II, January 22, 2010 (Fall), June 11, 2010 (Spring) and July 9, 2010 for Summer I, 2010. PLEASE DO NOT CONTACT THE FINANCIAL SERVICES OFFICE REGARDING YOUR CHECK. All inquiries should be directed to Mack Ouzts or Angela Mosley in the Human Resources Office. Funds are limited and should requests exceed the monies available, applications will be approved in the order of receipt based on the date on which the form was received in the Office of Human Resource Services. All checks will be held in the office of Human Resource Services and participants must come by in person with picture identification and sign for the check. Early disbursements for those with completed files will be at the discretion of Human Resource Services and are not guaranteed.

Feel free to call Angela Mosley or Mack Ouzts in Human Resource Services at 231-7418 with questions.

ADDITIONAL FORMS ARE AVAILABLE ONLINE AT www.richlandone.org

THIS FORM SUPERCEDES ANY PREVIOUS GUIDELINES. Revised 10/12/09