Purpose: The
guidelines are established to provide a framework
for reviewing and approving out-of-region
travel requests during the fiscal year.
- Travel
will be related to new and continuing
programs approved by the Board and
strategic initiatives. Examples:
IB program, Reading Recovery, AVID,
AP, Distance Learning, etc.
- Travel
will be related to student competition.
- The
number of attendees per site may
be limited based on the total attending
the conference/training.
- Rental
car will require written justification
before approval is made.
- The
Chairperson will obtain approval
via e-mail from committee members
for date sensitive travel request
if approval is required before the
next scheduled meeting.
- Out-of-region
travel consists of travel outside
of South Carolina, North Carolina
and Georgia. Travel within Georgia,
North Carolina and South Carolina
requires only Cabinet-level approval.
Procedures
for out of state travel will be as follows:
A.
A "Request to Attend" form
should be completed, approved by your
supervisor and Cabinet- level administrator
before being submitted to Mina Ford, Accounts Payable Supervisor (Mail code 750 Financial
Services).
B.
Attach the agenda for the seminar or
conference to the Request to Attend form.
C.
All expenses to be listed on Request
to Attend (even if paid from PO). If
there is or is going to be a purchase
order used to pay for any portion of
the travel, it needs to be noted on the
Request to Attend by listing the PO number
or "To be paid by PO."
D.
An Out-of-Region Justification form needs
to be completed and attached to your "Request to Attend" form before sending to the appropriate
Cabinet-level administrator for signature approval.. No request
will be considered unless this form is
completed. (See form below.)
E.
Once the appropriate Cabinet-level administrator has approved the request,
it can be forwarded to Mina Ford in Accounts Payable
for processing and employee can make
necessary arrangements.
If
out-of-region travel is planned, you will
need to complete the "Request to Attend" form
and forward to Cabinet-level administrator at least one month
prior to intended trip, sooner if possible.
This will allow time for review and for the employee to make
appropriate plans.
Guidelines
for Out-Of-Region Travel Document
Click
here for a printable Acrobat version
of this document.
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the free Acrobat Reader.
Out-Of-Region
Travel Justification Form
Right-click
here and choose "Save Target As" to
save a Microsoft Word document of this
form.
Click
here for a printable Acrobat version
of this document.
Requires
the free Acrobat Reader. |
