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FACILITY CONSTRUCTION SERVICES
Correction of Work/Warranty Management Plan
 

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I. CORRECTION OF WORK
(Non conformance discovered less than one year after construction)
ACTIVITY   DEPARTMENT ACTION
Evaluation 1 Maintenance Respond to all calls
  2 Maintenance Evaluate problems and determine if cause is related to construction.
  3 Maintenance Repair routine maintenance problems on construction work completed less than one year.
Emergency Repairs* 1 Maintenance Call contractor to respond to emergency work within agreed time
  2 Maintenance Repair emergency work and charge contractor if contractor cannot respond in required time or contractor fails to repair in agreed time.
  3 Maintenance Inform Facilities before and after making emergency repairs
  4 Maintenance Prepare documentation of calls, repairs, costs
  5 Maintenance Submit documentation to legal for reimbursement
Non-Emergency
Repairs		 1 Maintenance Call Facilities and request contractor repair
  2 Facilities Call contractor to respond within an agreed upon time
  3 Maintenance Meet contractor on site as necessary
  4 Facilities Coordinate repair with contractor
  5 Facilities Issue written notice of nonconformance
  6 Facilities Reach agreed upon completion date with contractor
  7 Facilities Give 7day written notice when work is not done by completion date.
  8 Facilities 7days after written notice begin work through IDC and inform original contractor.
  9 Facilities Collect and submit documentation of calls/repairs/expenses for reimbursement
  10 Facilities Submit documentation to legal for reimbursement
1yr followup 1 Facilities 11months after substantial completion, arrange on site meeting with maintenance and school personnel to capture existing problems and give written notice to contractor before end of 12th month after substantial completion. (See also 4.2.14, supplemental conditions)
* Emergency repairs are those that are needed to reduce/prevent conditions detrimental to life/safety, further facility/equipment damage, or negatively impacting students learning.

CONTRACTUAL OBLIGATIONS:
  CORRECTION OF WORK AIA201 NOTES
1 Definitions 3.5.1 Materials, equipment, labor
2 Commencement of Substantial Completion 9.8.4  
3 Architect provides admin. Svcs. During 1 yr. Correction of work period 4.2.1*  
    4.2.9 Warranties w/submittals
4 Contractor pays costs for failure to conform discoveries 12.2.1.1  
5 Written notification of nonconformance required by owner to contractor within 1 yr. after substantial completion 12.2.2.1*  

6

 Extension of 1 yr for work not originally completed until after Substantial Completion 12.2.2.2 Submit documentation to legal for reimbursement
7 Other obligations of contractor after 1 yr period 12.2.5 Call Facilities and request contractor repair
*See AIA201 Supplemental Conditions prepared by Frank Mack

II. WARRANTY WORK
(Non conformance discovered less than one year after construction)
ACTIVITY TYPE   DEPARTMENT ACTION
Evaluation   1 Maintenance Respond to all calls
    2 Maintenance Evaluate problems and determine if cause is related to construction.
Repairs Equipment 1 Maintenance Repair/replace and utilize manufacturer's warranty program.
  Roofing Systems 1 Maintenance Identify problem
    2 Facilities Coordinate repair through contractor as approved by roofing manufacturer bonding requirements
  Construction systems (Localized problems) 1 Maintenance Make repairs
  (Systemic problems) 2 Maintenance Coordinate site visit, solution and timeline with contractor.
    3 Maintenance Document calls, problems, repairs
    4 Maintenance Approve contractor's work
    5 Maintenance Seek legal recourse as necessary/available.
    6 Maintenance Make repairs under guidance of legal

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