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FACILITY CONSTRUCTION SERVICES
Close Out Plan
 

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  District Timeline Event AIA 201
Reference		 Notes
1   Contractor provides Punch list with request for substantial completion inspection AIA201, 9.8.2*  
2   Architect makes substantial completion inspection. 4.2.9 Inspection
      9.8.3* Inspection/Corrections required prior to substantial completion
    Architect issues contractor/owner responsibilities 9.8.4*  
3 X Architect issues Certificate of Substantial Completion 4.2.9  
      9.8.4* Establish date
4   Architect prepares punch list 9.8.7* Retainage (3 times the estimated cost of the punch list work)
      9.8.9* Provision for no-fault punch list items
        X-6
5   Contractor submits Application for payment for work to date 4.2.5 X-6
      9.6.8* 30,60,90 days after substantial completion
        X-6
6   Architect issues Certificate for Payment for work to date 4.2.5 X-6
        X-6
7   District makes progress payment   X-6
        X-6
8   Contractor requests Final Inspection 9.10.1 Written notice
         
9   Architect makes inspection 4.2.9  
      9.10.1 Inspection
10 X+30 Days Architect determines date of final completion 4.2.9  
      9.8.8* Timing
11 X+60 Days Penalty of incompleted punch list 9.8.8* Timing & Liquidated Damages
12 X+90 Days Penalty of incompleted punch list 9.8.8* Timing & Liquidated Damages
13   Contractor gives Architect all submittals (inspection reports, test reports, record documents, warranties) 3.11.1 List of document types
      3.12.11* Shop drawings, mfg. manuals
      3.12.12* Maint manuals.
      4.2.9  
      13.5.4 Timeliness of delivery
14   Contractor gives Architect all closeout documents (Affidavit of Payment of Debts and Claims and Consent of Surety) 9.10.1 Prior to final Application for payment
      9.10.2 List of documents
15   Architect provides all submittals and closeout documents to District. 4.2.9  
         
16   Contractor submits Application for payment. 9.3.1.4* G702 & G703
      9.6.8*, 9.8.10* 30,60,90 days after substantial completion
17 X+30 Days Architect issues Final Certificate for Payment 4.2.5 Applications for Payment
      4.2.9 Final completion date
      9.4 W/in 7 days of application
      9.10.1 After receiving documents
      9.10.1.1* Notification
      9.10.1.2* Performance and Document Requirements
18   District issues final payment 9.10.2 Required documents
      9.10.4  

19

 X+12 months Architect provides admin. Svcs. During 1 yr. Correction of work period 2.4.1*  
      2.4.14* A/E Responsibilities

STOP WORK
    Stop Work 2.3.1 Justifications
    Owner to carry out work 2.4.2* Emergencies
    Change order to deduct owner's expenses 2.4.2*  

TERMINATION BY OWNER
    Valid cause 14.2.1  
    Owner complete 14.2.2* 7day notice to contractor & Surety
      14.2.2.2.3.1* Not necessarily lowest cost method required
      14.2.2.2.3.2* Costs defined
    Deduct/Reimbursement of owner expenses 14.2.4  
    Contractor respond 14.2.5  
*See supplemental conditions to AIA 201 prepared by Frank Mack

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