Permanent Records

At the end of the school year or time of withdrawal, the year's attendance and activities must be completed on the permanent record sheet. The recording of this information should be written with black ink. If the student has not listed any extracurricular activities, the year should still be recorded followed by "none reported." In addition, daily attendance must be recorded on the permanent record.

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Grade Books

A record must be kept of grades achieved by students. This includes information containing all elements that are used in determining those grades. The system used by each teacher in determining grades should be contained in the grade book or as a hard copy of computer generated information approved by the principal and should be understandable to others who might have the need to examine and interpret how grades are derived from the use of the system. In addition, this system must comply with the district's Grading Policy and Procedures Manual. These grade books are the property of the district and shall be turned in to the principal (or designee) at the end of each year or at any time during the year that a teacher ceases teaching a class.

All grade books must be kept by the school for five years before they are discarded.

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